1. Menu: Click Settings.
2. Click Leave Code which located under Leave.

3. Click edit button on which leave code that you wish to edit.

4. Edit the form.

Note: There has 3 section to edit.

5. Back to Detail section.
6. Click Save button.

Leave Code Configuration Option Explaination

Option Allowed Values Description
Global
  • True
  • False
 If global is enabled, the code will be visible from other companies. If not, it can only be used by its own company.
Leave Code Any alphanumeric To set simple and unique code to define leave code.
Description Any alphanumeric Any description about this leave code.
Visible in ESS
  • True
  • False
 Choose whether of this leave code is visible or not in employee self service.
Allow Back-dated Leave Application
  • True
  • False
 This allow employee can apply the leave even after the leave was taken without apply it earlier.
Mandatory Attachment
  • True
  • False
 Apply this option when employee apply the leave, it require to submit a attachment to support it for apply success.
Require HR as Last Approval (Only applied to ESS)
  • True
  • False
 Apply this option when employee apply this leave are required HR as last approval. It only applied to employee self service.
Consecutive Day
  • True
  • False
 Apply this option so the days following after the other without an interruption resulting from a discharge.
Validate Shared Leave Balance
  • True
  • False
 Apply this option to validate the shared leave balance for employee.
Days required before applying leave Any number Set the number of days that employee have to apply leave before working days.

Option Allowed Values Description
Entitlement is Earn by Month
  • True
  • False
 If enabled, the entitlement will be earn by month to employee.
Entitlement is Earn by Following Year
  • True
  • False
 If enabled, the entitlement will be earn by following year to employee.
Prorate New Join
  • True
  • False
 If enabled, it will divide leave proportionally for new join employee.
Prorate Leaving Employee
  • True
  • False
 If enabled, it will divide leave proportionally for leaving employee.
Prorate When Entitlement Change
  • True
  • False
 If enabled, it will divide leave proportionally according to entitlement.
Gender
  • Both
  • Male
  • Female
 Set whether this leave code is eligibility for the employee gender that are only for male, female or both of it.
Compute By
  • Calender Year
  • Financial Year
  • Anniversary Year
 To set the leave entitlement to be compute by either in calendar year, financial year or anniversary year.

  • Calendar Year: entitlement day/365*working days.
  • Financial Year: follow the financial start month by the company.
  • Anniversary Year: follow the join date of the employee.
Employment Status
  •  All
  • Probation Only
  • Confirmed Only
  • Contract Only
  • Probation and Confirmed Only
  • Probation and Contract Only
  • Confirmed and Contract Only
 Set whether this leave code is eligibility for the employment status.

Option Allowed Values Description
Visible in Replacement Request
  • True
  • False
 If enabled, this leave code will visible in replacement request.
Replacement Effective Period (No. of months) Any number Set the value of month of this replacement request can effective in how many period.
Shared Leave Setup from leave code Select the shared leave code of employee with this leave code.

Click here to view setup.
Supersede Leave Setup from leave code Select the supersede leave code of employee for this leave code.

Click here to view setup.
Rounding Setup from rounding Select the rounding method for calculate leave balance

Click here to view setup.
Payroll Code Setup in transaction code Set the leave entitlement if this is belong to which of the payroll code.

Click here to view setup.
Note Any alphanumeric Any extra note about this leave code.
Additional Criteria Any alphanumeric Any additional criteria about this leave code.

For Entitlement, you can choose either create a new entitlement or edit previous record.

Option Allowed Values Description
Entitlement Type
  • Fixed Day
  • Category
  • Job Grade
  • Job Title
 Set the entitlement type whether in fixed day, category, job grade or job title.
Entitlement Value Choose from value The entitlement value will change according to the option of entitlement type.

No applicable when entitlement type is fixed day.
Service Year From Any number Set the value of service year from which the entitlement is eligibility for employee.
Service Year To Any number Set the value of service year to which the entitlement is eligibility for employee.
Entitled Days Any number Set the value of days that entitled.

For Carry Forward, you can choose either create a new carry forward or edit previous record.

Option Allowed Values Description
Group By
  • All
  • Job TItle
  • Job Grade
 Choose the method for carry forward whether group by all, job title or job grade.
Group Value Selection from group value The group value will change according to the option of group by.

Not applicable when group by is all.
Maximum Carry Forward Method
  • Percentage of Leave Balance
  • Percentage of Leave Entitlement
  • Fixed Day
 Set the method of maximum carry forward whether by percentage of leave balance, percentage of leave entitlement or fixed day.
Service Year From Any number Set the value of service year from which the leave entitlement is eligibility for employee.
Service Year To Any number Set the value of service year to which the leave entitlement is eligibility for employee.
Effective Period (Months) Any number Set a value for effective period of carry forward by month.
Value Any number Set the value for the carry forward.